How the Program works PlanITROI

Here's how the exchange program works

Step #1 Click on the Contact and Credit Information page and let us know how we can help you.

Step #2 Click on the Sub Task Order spreadsheet download and fill out what assets you have for us to quote you on. Also, let us know what services you will need as well. If you would like to check out our values first then Click onto "Estimate Values" this will guide you on equipment values.

Step #3 Once you have accepted our offer with confirmation PLANITROI will assist with making shipping arrangements or you can simply just send it to PlanITROI’s facility. If necessary we can help with collection, packaging and shipping instructions. Packaging materials and shipping are billed as a separate cost to each garrison. Please call 973-664-0700 for arrangements.

Step #4 At receipt of PLANITROI’s facilities we check it against the original quote, reconciling any discrepancies, and issues a complete report within 10 days of receipt. Within 30 days we reconcile and send a settlement with any debits or credits. Credits can be used for purchases at GTSI.

Eligible Equipment:

Detailed Process

Packaging & Transportation:
The equipment and associated accessories will be packaged in accordance with PLANITROI packaging instructions (click here for details). Client or PlanITROI on behalf of the client will collect the equipment and safely ship it to PLANITROI's location at 88 Ford Road, Denville, New Jersey 07834. Client is responsible for any transportation and insurances. If you need assistance, PLANITROI will gladly help you with the logistics, coordination, and transportation of material.

Price confirmation:
PLANITROI confirms pricing based on date of receipt at PLANITROI's authorized facility to the stated date on the quotation. If there are any discrepancies, PLANITROI will notify you within 10 days of receipt. Discrepancies include: product (type, model, configuration, condition), quantity, date of receipt vs. quoted date. Discrepancies can affect the final trade-in pricing and services provided in securing the highest return on investment. Trade-in pricing is based on Grade A units. For details on PLANITROI's grading system please click here.

Standard services provided:
Data Security: DOD 5220.22-M standard compliancy data erasure of each hard drive or media. This is a pay for service fee of $15 per hard drive.

Depot audit: diagnostic test, configuration ID, grade, ID cleanse and standard report.
PLANITROI will provide an audit report on each unit received for functionality and completeness detailing the following: 1. manufacturer, 2. model number, 3. manufacturer's serial number, 4. configuration, 5. asset tag, 6. grade based on (physical condition of product, functionality based on an OEM diagnostic test, completeness and cosmetics)

Max return on Grade A, B and C equipment:
Value for Grade A = 100% of trade in value
Value for Grade B = 75% of trade in value
Value for Grade C = 50% of trade in value

Max return on defective equipment:
There is no trade-in value assigned for Grade D units. PLANITROI will analyze the equipment for possible sale of parts or repair based on a 50/50 split of the return.
PLANITROI will not exceed the stated trade-in value for the purpose of making repairs.

Settlement and payout:
After completion of audit and confirmation of grade, PLANITROI will pay client by issuing credit to the reseller or OEM of Public Sector agency's choice by using the Task Order Regulations as a guidelines within 30 days of audit.

Formula for settlement:
(buyout) - (service fees) = client's NET Credit or Debit

Reporting & Compliancy:
PLANITROI will provide a detailed Microsoft Excel spread sheet based on the final audit of equipment. You may choose from among several fields of information for inclusion. This report will be available online to authorized client personnel. The final report will be delivered with certification of indemnification and reconciliation of all settlement data.